Biltmore Challenge Endurance Ride

May 4-5, 2018

Entry Information:
the Biltmore Challenge is a pre-entry and pre-pay ride

coming to Biltmore

ENTRY FORMS / PAYMENT:  Pre-entry is required (including entry fee payment).  For AERC rides, please return entry information (first page of the entry form) and signed waiver (first liability release which is the second page of the entry form) (general entry form is here, which is where you can find the entry fee schedule), with your deposit or full fee All final payments are due by April 26 (closing date).  That is, any entry not paid by April 26 is accepted only at management discretion (not guaranteed).  Any entry not paid, but accepted at management discretion after April 26 will be subject to a $40 late entry penalty. 

Fees are fully refundable with notice received before close of business, April 28; less $50 prior to April 30; 50% thereafter until arrival on premises. Once on site, refunds will be dictated by circumstances. For example, if a rider pre-enters multiple competitions, then the rider is injured, a full refund will be forthcoming; similarly, if a horse gets pulled on the first day and is unable to go the second day, a full refund will be provided. As another example, if on site but not yet vetted, if a rider chooses not to ride, a 30% refund will be provided. Once a rider vets in (whether or not passes vetting), all entry fees are the ride's.

Non-AERC riders must pay day fee of $15.  

***** The Biltmore Challenge is a pre-entry and pre-pay ride.  ***** 

You MUST bring Coggins test papers to check-in, or send a copy of the Coggins current through May 6 ahead of time. 

Questions?  Call Cheryl Newman at 828-665-1531 or email the Ride Manager for trail or AERC questions; or Biltmore Equestrian Center for stalls / paddocks / site info.

FEI:  An additional, separate release form is required for the FEI component at each distance (third page in the combined entry form).  Plus on-line entry through your USEF account is required (look under the FEI on-line entry, then manage FEI entries.....) and the USEF / FEI liability release which is the third page of the combined entry form.

Biltmore is hosting eight FEI competitions: 
Friday, 4 May, a 50-mile / 80 km, CEI 1* ride; and the same distance offered to Junior / Young Riders.
Saturday, 5 May, a 55-mile / 88 km, CEI 1* ride, a 75-mile / 120 km (CEI**) ride, and a 100-mile / 160 km (CEI***); plus the same distances offered to Junior / Young Riders.

FEI Young Riders are eligible from the beginning of the year they reach the age of 16 until the end of the year they reach the age of 21.   FEI junior riders are 14 and 15 years old.  AERC juniors may enter any FEI ride as Young Rider / Junior Rider or Senior Riders IF they are eligible to ride unsponsored (over 500 miles and with parental and USEF permissions), or will ride with a sponsor (Management will help work issues there). 

FEI has a 'ladder' system for qualifications.  A qualifications summary (from 2016 -- rules changes for 2017 not reflected) is here from USEF (a link to this on the USEF web site is here) and FEI Rules for Endurance Events (2018 rules are available here).  The qualifications require documentation of the lower level events you have entered and / or the same level FEI events prior to this ride.  The form suggested by USEF is attached herehowever, you do not need to fill it out if your information is verifiable on AERC and/or FEI web sites.  If your qualification record is not available on FEI and/or AERC web sites, please email or snail mail qualification information to the ride manager and USEF beforehand.

==>  Please note that FEI rest requirements for horses also apply to rest from an AERC competition (national event) as well as from any FEI competition.  The athlete bears the responsibility in ensuring the national event rest periods are met.

For US riders and horses, FEI 100 mile entry requires USEF membership for rider and owner, FEI Passport for the equine, FEI annual registration for rider and equine, USEF high performance fee ($35 / event already included in the entry fees). 

For US riders and horses, requirements for FEI 75 mile entry and FEI 50 mile entry are USEF membership for rider and owner, USEF equine registration (annual or lifetime -- note, if passports are required, even if national passport, USEF lifetime registration), USEF high performance fee (already in entry fees), and FEI annual registration for rider and equine, and horse identification papers (passport national (e.g, USEF-issued) or FEI Passport or breed registration).   Note:  FEI horses crossing international borders must have FEI passports, even for 1* and 2* events.  Please ensure the equine's name is consistent on all documentation (e.g., Coggins vs Passport vs entry vs FEI registration...).   Important New FEI Rule for 2017for 2017 ALL NEWLY FEI REGISTERED HORSES MUST HAVE A PASSPORT which in 1* and 2* events may be a National Passport (GR 137, #2).  Previously registered (that is through 2016) horses may compete domestically 1* and 2* without passports.  If the horse is doing 1* and 2* domestic events without a passport, breed registration papers MUST be presented.  If no breed registration papers are available, a passport must be used.

Important USEF Rulestarting 2016:  all FEI horses entering the grounds of a USEF-licensed competition must be accompanied by documentation of Equine Influenza Virus and Equine Herpes Virus (Rhinopneumonitis) vaccinations within six months prior to entering the stables.  GR 845 is the relevant USEF General Regulation.  This applies soley to FEI horses in this competition.  Athletes should be prepared with proof of the Rhino vaccination -- ideally within a passport, where the flu vaccination frequently also has rhino in it, so a full identification of the vaccine used may suffice.  Or separate declaration from the administering veterinarian that the vaccination has been given.

Note:  as of 2013, all new FEI equine registrations must have an appropriate microchip identification (from 2014 Vet Regs 1027.4 "All horses registering with the FEI for the first time must be identifiable using a microchip and reader, compatible with ISO 11784 and ISO 11785.").  

For non-US riders and / or horse, all FEI entries require permission from the National Federation asserting qualification to ride in the upcoming event, and good standing with the National Federation.  With the new on-line FEI entry system, this should be automatic, so the prior requirement of an email to ride manager or paper copy mailed ahead of time has been superceded.  All horses and riders must be FEI registered for 2018.  All (non-US) 1*, 2* and 3* horses crossing a border must have a valid FEI passport.  By USEF rules, even non-US riders MUST pay the USEF high performance fee, so it is buried in the entry fees already.  However, in 2018, a horse / rider combination from Canada can claim an exemption of the $35 IHP fee, by filing a copy of the appropriate form with ride management (ahead of time, please).

The FEI Definite Schedule is here.

The USEF Federation Page is here.

ECAHS Award:   The Eastern Crabbet Arabian Horse Society is sponsoring a "Best Crabbet" horse award in each distance. ECAHS will offer both Young Rider / Junior and Senior divisions for this award. The horse must be Crabbet-certified as having at least 25% Crabbet blood by April 26. If your horse has a certificate, all you do is enter, no fee.  To enter, per form instructions, send a copy of your horse's certificate with the Crabbet entry by the cutoff date. If you wish to enter and get your horse certified (assuming the horse meets the qualifications), send in the nominal fee for Crabbet certification with a copy of the horse's registration papers or pedigree along with the entry form by the cutoff date. The entry form is attached here.  If you have any questions on the instructions, contact Cheryl Newman

TEAM COMPETITION: Teddy Lancaster has agreed to sponsor the team competition, now open to ALL riders on BOTH days, all distances.  Teams are of 4 rider-horse combinations (one rider per horse) at the same distance.   At least 2 full teams must be entered for the team competition at each distance.   At least three horse and rider combinations on a team must go the entire distance.   The top three finishing times for the team count towards awards.  

This is a good opportunity to practice team riding....   Check out how strategy and opportunities change in this environment!   Entry at ride registration, no additional fees. 

In particular, the 75 mile ride on Saturday will be split into YRs and all others, and the YRs will be expected to ride as teams as well as individuals (in the overall 75 mile rankings). This is the 2018 Young Rider Endurance Team Challenge. The YR teams may organize themselves by region, but they must be announced a week prior to the ride, so the team chef can properly organize things with ride management. Each YR team will be 'given' two free additional crew passes to allow for a chef and team vet. No additional entry fees. We hope to have extra-special awards for the YR teams in the 75. YRs must be full AERC members (not day member).

!!! We will have embroidered polo shirts for the Young Riders, chefs, and vets to give out commemorating the event, and a mandatory photo shoot with them, please, likely Friday around 5pm.

Young riders will be expected to provide brief biographies (to Peggy) addressing their aspirations, how they got interested in endurance riding, and one fact about their horse. These will be used at the pre-ride vet-in to introduce the Young Rider and their mount to the assemblage.

The 100 mile ride on Saturday will (we hope) organize itself into teams beforehand (pre-enter!!!), and work with management since each 100-mile team will be 'given' two free additional crew passes to allow for a chef and team vet. No additional entry fees. We hope to have extra-special awards for the teams in the 100.

Choose your team -- entries will be posted as of April 29: 
Friday 25 mile entries -- are here
Friday 50 mile entries -- are here
Saturday 30 mile entries -- are here
Saturday 55 mile entries -- are here
Saturday 75 mile entries -- are here
Saturday 75 mile Young Rider entries -- are here
Saturday 100 mile entries -- are here

AWARDS Completion awards for all riders.  Top 10, Best Condition and 1st-to-Finish Awards; FEI first to finish in each event.  Other awards as sponsored.


©2016 PCC